Quick Guide - Updating Availability - Importing Your Inventory
This method is preferred by suppliers that have larger inventories that change at a moderate rate, but lack the technical ability to automate email communication out of their existing ERP system or ut
- Visit www.orderease.com and log in to your account (top of the page).
- From the navigation bar, select “My Products” and then “Upload Inventory Quantity”.
- You will be required to prepare an excel spreadsheet (CSV file) as per the instructions found on the upload page.
- Once you have prepared your excel spreadsheet, save it as a CSV file. Click on the “Import Now” button and then “OK” on the pop-up box.
- From the “Open” dialogue box, locate and select your CSV for upload and click on “Open” to import your file.
- You will be presented with an Import Summary that will show you the results of your import, along with any warnings (ie. There were SKU records in your spreadsheet that were not previously in the system).
- If you want to make any manual adjustments or simply view you inventory, you can click on the link at the top of the page. Alternatively, you can also access the page by selecting “My Products” and then clicking on “Edit Inventory Quantities’” to view the current inventory values to ensure they are correct.
- Once you have completed your updates, you should immediately send out an Announce Availability notification e-mail to let your customers know that there have been updates to your products.Note that this step is optional and is not required for your updates to take effect.
- From the top navigation, select, “My Communications” and then “Announce Availability” to send an email announcement containing a sample of your current inventory and links to your catalog so buyers can order your products, which will also appear in your buyers home page feed in OrderEase.
- Enter a Title for you announcement and select the date range that you want the announcement to appear in your customers’ home page feed. By selecting the “X” beside the “Date to Stop Showing” box, you can clear the field. This is useful if you want the current announcement to always appear, as is, on your customers feed.
- Enter in your announcement message in the “body” field. Note that your announcement e-mail will contain your products below the text, so you may want to keep your text fairly short and to the point.
- You can optionally include up to 3 images to highlight your best products.
- You can now select all the recipients you wish to send the announcement e-mail to. Please note that the top boxes do NOT automatically deselect if you make changes further down the page (ie. Selecting “All My Connected Buyers” will not turn off if you make a selection further down the page to target a more specific audience).
- Once you have selected your recipients, take the time to send yourself a preview of your announcement to make sure you are completely happy with how it will appear to your buyers.
- Once you are satisfied with your announcement, click the “Announce Now” button to launch your announcement.